Requests for Distribution
Start date for distrubution: Sept. 6, 2017 End date for requests: May 18, 2018
End date for distribution: May 25, 2018The school system has a process to send information to students and teachers that's designed to limit the amount of materials that students carry home, while allowing community organizations and businesses to communicate with students, families and employees.
Generally speaking, non-profit organizations have more leeway to send information home with students and staff. For-profit organizations and some services, such as after-school care, tutoring and summer camps, are generally limited to displaying items in common areas of schools or common areas. A summary of what is allowed is below; the complete policy is available here.
Please follow these instructions if you would like to send information to our students, families or employees:
- Print and complete the Request to Distribute Form.
- Submit the form along with a sample of what you would like to send home including the required disclaimer. Please email the forms to email@example.com.
- The Marketing and Communications Department will return the permission form to you indicating whether your request was approved. If it was approved, we also will send directions on the number of copies to provide and how to package them for distribution. If it was not approved, the form will give the reason why.
We are happy to answer any questions you may have about this process.
Youth Sports Organizations are allowed to send home one targeted mailing to students during their sports season.
Daycare providers: School-sponsored childcare programs, including the YMCA and the YWCA, may use the school mail system to advertise and promote their programs. All other childcare providers are limited to posting advertisements on a school's community bulletin boards or purchasing advertisements. They also may be listed on the Forsyth County Smart Start websites.
Educational/Cultural Organizations are limited to one targeted student mail distribution per semester.
For-Profit Business, Vocational and Technical Schools may place advertisements and promotional materials in guidance offices, attend student job fairs or purchase advertisements.
Non-Profit Arts Organizations are limited to one targeted student mail distribution per semester. They also may announce arts program dates, times and places on the WS/FCS Cable 2 bulletin board.
Tutoring Services, whether non-profit or for-profit, are limited to posting advertisements on a school's bulletin boards and purchasing advertisements.
Summer Camps, whether non-profit or for-profit, are limited to posting advertisements on a school's bulletin boards and purchasing advertisements.
Non-Profit Health Organizations are limited to targeted student mail distribution on an as-needed basis. They also may make public service announcements on the WS/FCS Cable 2 bulletin board.
For-Profit Health Organizations are limited to posting advertisements on a school's bulletin boards and purchasing advertisements.
Youth Service Organizations are limited to one targeted student mail distribution per school year. They also may post advertisement and promotional materials on bulletin boards and purchase advertisements.
Employee Benefits and Wellness Providers are limited to placing materials in employee lounges.
Business Partners may be recognized by schools by being granted permission to place advertisements in school publications, on school bulletin boards and bill boards within athletic facilities.
Employee Discount Coupons are limited to placement in employee lounges and on employee bulletin boards.