Atkins High School Arts Booster Club By-Laws
Atkins High School Arts Booster Club
3065 Old Greensboro Rd.
Winston-Salem, NC 27101
The name of the organization shall be the Atkins High School Arts Booster Club Inc. hereinafter called the Arts Booster.
Purpose and Objectives
The organization is organized and operated exclusively for charitable purposes within the meaning of Sections 501 (c) (3) of the Internal Revenue Code, pursuant to the provisions of the Nonprofit Public Corporation law of the State of North Carolina.
The purpose of the Arts Boosters shall be to serve and support the students and promote the activities of the Atkins High School Arts Programs. The arts programs include band, dance, chorus, visual arts, orchestra and theatre arts.
The objectives of the Arts Booster are:
- To lend all possible financial, moral, organizational, logistical and personnel support to the Program;
- To advance the education of the youth enrolled in the Program by promoting and encouraging musical excellence, teamwork and cooperation in an environment of mutual dignity and respect;
- To cooperate with directors, officers and representatives.
In pursuit of these objectives, the Arts Boosters will be neither seeking to direct the administrative activities of the Program or control its policies. Notwithstanding any other provision of the Articles of Incorporation or Bylaws, the Arts Boosters shall not conduct or carry on any activities not permitted to be conducted or carried on by and organization exempt from taxation under section 501 (c) (3) of the Internal Revenue Code. The Arts Boosters shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the primary purpose of this organization.
The Arts Boosters shall have two class of membership: Executive board membership and general members
Board members hold executive board meetings separately from general meetings.
- Make all the day-to-day decisions and report back to the general members. At general meetings the vote is put forward and the general members can put forth a motion to approve.
General members vote on three key items:
- The budget
- Allocations to school
- The slate of officers for the board
Active Members: Parents, guardians or other individuals providing financial sponsorship of students actively enrolled in the program, which is willing to subscribe to the purpose and bylaws of the Arts Boosters, and are not excluded as defined in this section. These active members shall have all the rights and privileges of membership including the right to vote and/or serve on the Board of Directors. Families are limited to one executive board member. Each active member shall have one vote. Active members are identified for each student on the Arts Booster Registration form, and are recorded in the Membership vote.
The Arts Boosters shall keep a membership book containing the name of the address of each member. The membership book shall be kept at the corporation’s principal office and shall be available for inspection by any director or member of the Band Boosters during regular business hours.
Membership Fees, Dues
- Dues: There are no membership dues
The Arts Boosters shall have five directors and collectively they shall be known as the Officers. The number may be changed by amendment of this bylaw, or by repeal of this bylaw and adoption of a new bylaw, as provided in these bylaws.
The Board of Directors shall be composed of
- Five Officers: President, Vice President, Secretary, Treasurer and the Assistant Treasurer.
The President shall:
- Serve as the chief officer of the corporation and shall, subject to control of the Board of Directors, supervise the affairs of the corporation and the activities of the officers. The scope of the President is limited. He or she shall have no governing authority in making policies or rules without the approval of the Board of Directors.
- Preside at all meetings of the organization and the officers.
- Have general control of affairs of the organization between meetings.
- Review and approve the annual expense budget submitted by the Directors at the beginning of the school year.
- Perform all duties imposed on them collectively or individually by law, by the Articles of Incorporation of the corporation, or by these bylaws:
- Meet at such times and places as required by these bylaws;
- Act as liaison between the Arts Boosters and the Atkins High School Administration.
- Approve the appointment of all non-elected positions and see that all committees function appropriately.
- Monitor budget, annual goals and long-range goals.
- Recruit for any open positions.
The Vice President shall:
- Preside at meetings in the absence or inability of the president to serve;
- Perform administrative functions delegated by the president;
- Perform other specific duties as outlined in the bylaws and code of ethics of the organization.
- At general Board meetings, present for approval the minutes of the previous meeting.
- Conduct general correspondence of the organization subject to the direction of the President and the Arts Directors.
- Give notice of all meetings.
- Exhibit at all reasonable times the book of meeting minutes of the corporation.
- Prepare an end-of-the year report to aid the incoming Correspondent Secretary.
- Maintain an accurate membership list.
The Treasurer shall:
- Be responsible for all funds of the corporation, and deposit or have deposited all such funds in the name of the corporation in such banks or other depositories as shall be selected by the Board of Directors;
- Receive and give receipt for monies due and payable to the corporation from any source whatsoever;
- Disburse, or cause to be disbursed, the funds of the corporation as may be directed by the Board of Directors, taking proper vouchers for such disbursements. Disbursements must be by check or debit and substantiated by invoice and receipt.
- Keep accurate records of accounts, develop an annual budget, and prepare monthly financial reports for the Officers and general membership.
- Submit to a financial audit at least once per year performed by a non board member.
The Assistant Treasurer shall:
- Assist with and carry out the duties of the Treasurer when deemed necessary.
- Be responsible for all funds of the Marching Band committee, and deposit or have deposited all such funds in the name of the corporation in such banks or other depositories as shall be selected by the Board of Directors;
- Receive, and give receipt for monies due and payable to the Marching Band committee of the from any source whatsoever;
- Disburse, or cause to be disbursed, the funds of the Marching Band Committee as may be directed by the Board of Directors, taking proper vouchers for such disbursements. Disbursements must be by check or debit and substantiated by invoice and receipt.
- Keep accurate records of accounts, develop an annual budget, and prepare Marching Band monthly financial reports for the Treasurer and Officers.
All Executive Board Members shall maintain an up to date binder of duties, monthly minutes and budget of the previous 2 years.
Activities on a needed basis:
- Organize and promote fundraising opportunities of the organization.
- Communicate activities to the Officers as needed.
- Recruit and schedule volunteers for fundraising, spirit wear, concessions, and other booster activities.
Marching Band Committee
- Marching band will consist of one chair, treasurer, and band director
- Assistant treasurer will maintain bank account
- All Correspondence will go through marching band director and arts boosters president will be informed as needed.
Parent Representatives shall:
- Be responsible for the communication between Officers and arts department representing (dance, visual arts, orchestra, chorus, band, show choir, and theatre arts).
- If executive board member is not at concerts or parent gatherings the board will relay updated information for representative to share with parents.
As needs arise additional committees can be created and appointed coordinators by the executive board.
- All email communication from staff, board, and parents must have the arts booster email cc’d,
- Each committee communicates directly to the President when a vote or communication to the board is needed. The President will relay all information to executive board. After information has been communicated individuals may proceed as directed by President.
- Once an event has been approved, committees may communicate within the group and keep the President informed as needed.
- The primary funds of the organization shall be managed by the Treasurer in a financial spreadsheet referred to as the Atkins Arts Booster Club. Checks shall be signed by the Treasurer or Assistant Treasurer and countersigned, when required, by an additional cosigner, who must be an Officer except the marching band checking account. It will also allow the Marching Band committee chair and/or co-chair to be a co-signer. All Arts Booster checking accounts shall require two signatures on all checks valued over $500.
- All Arts Booster checking accounts shall require two signatures on all checks valued over $500.
- The Treasurer and Assistant Treasurer shall be authorized signers for all of the Arts Booster checking accounts.
- All financial sheets are subject to periodic inspection and audit by the Officers.
- The primary funds of the organization shall be managed by the Treasurer in a checking account referred to as the Atkins Arts Booster Club. The President and Treasurer are the only board members that may have a debit card. Marching band committee Treasurer will maintain a seperate debit card linked to their account.
- All Arts Booster debit card purchases shall require documented President approval on purchases valued over $500.
- All Marching Band debit card purchases shall require documented Marching Band committee chair and/or co-chair’s approval on purchases valued over $500.00.
Atkins High School Arts Booster Club By-Laws